INFORMATION ABOUT THE PROCESSING OF PERSONAL DATA

The aim of this document is to provide you, the data subject, with information on what kind of personal data is gathered by Slezská diakonie, for what purposes they are used and where you can obtain information about your personal data processed by Slezská diakonie.

Contact information of the Administrator:
Name: Slezská diakonie
Address: Na Nivách 7, 737 01 Český Těšín
IČO (commercial registration number): 654 685 62
(hereinafter “the organisation”)
Slezská diakonie provides high-quality social services based on Christian values, especially registered social services according to Act No. 108/2006 Coll., on social services, as amended; Bylaw No. 505/2006 Coll., executing certain provisions of the Act on social services, as amended.


Slezská diakonie provides services in the field of socio-legal protection of children in accordance with Act No. 359/1999, Coll., on the socio-legal protection of children, as amended.

Furthermore, Slezská diakonie operates especially within the provisions of Act No. 262/2006 Coll., Labour Code, as amended; Act No. 435/2004 Coll., on employment, as amended; Act No. 89/2012 Coll., Civil Code, as amended; Act No. 513/1991 Coll., Commercial Code, as amended; Act No. 455/1991 Coll., on self-employment; Act No. 251/2005 Coll., on work inspection; Act No. 586/1992 Coll., on income tax, Act No. 187/2006 Coll., on health insurance; Act No. 120/2001 Coll., Enforcement Code; Act No. 182/2006 Coll., on insolvency; Act No. 582/1991 Coll., on organising and executing social security, Act No. 589/1992 Coll., on social security and contributions to national employment policy; Act No. 155/1995 Coll., on pension insurance; Act No. 592/1992 Coll., on general health insurance rates; 222/2010 Coll., government regulation on the job catalogue in public services and administration.

Slezská diakonie has designated an appointee for the protection or personal data, who is Mr. Roman Šmíd, in accordance with the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation). The appointee can be contacted at the address BDO Advisory 661/4, Praha 8 or at roman.smid@bdo.cz


1.    WHAT KIND OF PERSONAL DATA AND FOR WHAT PERIOD DOES THE ORGANISATION PROCESS ABOUT YOU?
•    Personal data and sensitive (special-category) data are processed by the organisation in accordance with  the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) and in accordance with national regulations concerning the protection of personal data.
We manage a database and are the Administrator of these data:
o    Personal data and sensitive data (data belonging to a special category) which the organisation gathers and processes in terms of providing its services,
o    Personal data for unambiguous and unmistakable identification of a data subject,
o    Personal data enabling the organisation to contact you,
o    Personal data related to relations between the organisation and its clients.
•    Personal data are processed by the organisation in terms of fulfilling legal obligations within a period determined by regulations; in case of data processing necessary to uphold provisions of a contract within a period necessary to secure the mutual rights and obligations stemming from the contract, that is at least for the duration of the contract; in case of data processing based on a consent by the data subject within a period determined when giving consent or until the consent is revoked.
After the period of valid personal data processing ends, the Organisation will cease to process your data and will secure their disposal in accordance with relevant regulations.

2.    FOR WHAT PURPOSES AND BASED ON WHAT LAWS DOES THE ORGANISATION PROCESS YOUR PERSONAL DATA?
•    For the purposes of personal and payroll documentation and for other purposes related to the employment relationship.
•    For the purposes of upholding a contract between the organisation and the data subject when providing services to him, that is the negotiations before signing or changing the contract, the mutual fulfilling of rights and obligations stemming from the contract and also the protection of rights and legally protected interests of the Administrator (especially securing and executing legal claims related to the contract).
•    For its internal needs, especially for the protection of our rights and rightful interests, especially for assessing potential risks, for surveying the quality of social services and the optimization of provided services.
•    For commercial and marketing purposes, that is especially offering other services unrelated to the ones already provided, including propagation of commercial communication in accordance with Act No. 480/2004 Coll., on certain services of information societies, as amended; all this based on a freely given consent with the processing of personal data.*
•    At www.slezskadiakonie.cz, we use Cookies. However, only for the purposes of optimizing operations on the website. Using Cookies can be managed in the settings of web browsers. Choosing to disable Cookies will impair correct displaying of the website.
•    For the purposes of personal safety/safety of the organisation – video surveillance. The organisation captures and processes personal data of data subject in the scope of photos and video recordings of data subjects but only in order to ensure safety for subjects themselves as well as rightful interests of Slezská diakonie.
* In case of the freely given consent, it depends solely on your volition whether you will give us this consent. The scope of the given consent is binding for the organisation. The consent can be revoked at any time. In case, you revoke the consent, the organisation is obliged to terminate the processing of your personal data processed in terms of the consent within a reasonable period which corresponds to the technical and administrative capabilities of the organisation. The consent with the processing of personal data can be given again after its revocation.

3.    TO WHOM MUST THE ORGANISATION PROVIDE YOUR PERSONAL DATA?
•    Public authorities and organisations, especially ministries of the Czech Republic, regional authorities, municipalities, labour offices, regional hygienic stations and other public institutions.
•    Personal data can also be processed by partners of Slezská diakonie for the securing of the aforementioned purposes. External partners that operate as Processors for Slezská diakonie are carefully picked. Personal data will be given only to partners who provide adequate guarantees to ensure essential technical and organisational measures so that there can be no instances of random or illegal destruction, loss, change, the disclosure of transmitted, stored or otherwise processed personal data or unlawful access to them.
•    Public authorities, especially when the law obliges the organisation to provide these personal data. These public bodies are especially but not exclusively administration bodies, courts, law enforcement authorities, surveillance bodies, bailiffs, notaries, insolvency administrators and others.
•    Other subjects if it is necessary for the protection of our rights, e. g. to insurance companies, courts, court bailiffs, auctioneers; the scope of provided personal data is limited to data necessary for the successful exercise of rights or claims;
•    Other subjects, based on your consent.

•    Slezská diakonie sends personal data of volunteers in terms of international volunteering into third countries. Subsequently, Slezská diakonie is a receiver of personal data of volunteers arriving at Slezská diakonie in terms of these international volunteering projects.

4.    WHAT RIGHTS DO YOU DISPOSE OF IN RELATION TO PERSONAL DATA PROCESSING BY OUR ORGANISATION?
To request information about what personal data are processed by the organisation as well as to exercise other rights mentioned below, please contact us
At: Slezská diakonie, Na Nivách 7, 737 01 Český Těšín
Or at ustredi@slezskadiakonie.cz
As the data subject, you are entitled to know where personal data pertaining to you are or are not processed by the organisation and if they are, you are entitled to gain access to this personal data and information on:
-    Purpose of personal data processing,
-    Categories of processed personal data, the receiver or the categories of receivers of personal data,
-    The period within which the personal data will be stored
-    Sources of personal data
-    The fact that automatic processing takes place, including profiling.
The organisation will provide you with the first copy of processed personal data free of charge. For other copies or in case the request is clearly unreasonable or inadequate, the organisation can demand cost reimbursement for the provision of information, e.g. delivery costs.
In case that you have provided personal data to the organisation based on a consent, you are entitled to:
-    Receive personal data which pertain to you in structured, commonly used and machine-readable format and to hand over this data to another Administrator,
-    Demand that personal data is handed over to another Administrator if it is technically viable.
If you learn or believe that during personal data processing by our organisation, a violation of your rights or the obligations defined by the GDPR or national regulations related to personal data protection has occurred, you may demand compensation by using all means provided to the data subject under law, you can especially demand the organisation to:
-    Correct or erase (destroy) this personal data (except for cases where the processing is necessary to fulfil legal obligations), alternatively,
-    Limit (block) further processing.
The organisation shall always inform you about the status of your request within one month from the moment of receiving the request.
You can address the Authority for protection of personal data directly with your insights.

5.    CHANGING YOUR PERSONAL DATA
For the proper and correct processing of personal data, it is necessary to inform the organisation about any changes to your personal data.


These Principles are also available online at
www.slezskadiakonie.cz.

The organisation is entitled to change these Principles if necessary.

We keep your personal data private and safe and enable you to exert full control over them.

1.4.2019

     
Mgr. Zuzana Filipková, Ph.D.
Director of Slezská diakonie